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What Do I Need To Think About When Hosting An Event?

It’s time to host your event. You might be the events manager for your work or hosting a charity gig. Whatever your position, you’re going to be faced with a number of decisions that need to be met before you can fully implement your event. One of the first things that you need to think about is the venue choice. The venue choice is critical to whether your event is a success or not.  Other factors as the date of the event can have an influence of whether its a success or not.  You have to assess your finances and budget accordingly to make sure you have enough capital to pay for everything, to make sure the event is a success. Once you’ve thought about the budget, the venue and the date of the event, it is now time to think of the type of event you want to create, how to promote it and the number of attendees.

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The cost of the event

This is one of the biggest and most important points to consider. How much do you want to pay for the event? It might be worth paying for a venue that’s not as expensive so you can spend more of your budget on things such as entertainment, events theme, food and drinks. Being flexible on the day that the event is held can save on money too as certain days can more expensive than others, for example weekends.

Where to have the event

If guests are from all over the country then it would make sense to host the event in an easy to reach geographical area such as a city centre. If all guests are from the same area then it would make it easier to host them in the same area, or if guests are flying in, it’s something to think about having the event near to the airport.

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Having directions to the event via social 

Informing guests of where the event is being held via social media is important.  Keeping guests in the know of any last minute changes to the venue is also important.

Gaining access to the event

In order for the event to run smoothly, enabling easy access for guests is vital. Whether that’s easy places for guests to park their cars or for guests requiring disabled access.

It’s important to plan your event properly. If you’re looking for photo booth hire Glasgow based options, then it could be something to think about hiring an events company for this. Having an events company involved can take all the hassle out of planning the event in general.

TIP:  When hosting a Christmas event we suggest using Real Christmas Tree’s as they will make it look more authentic.




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